26th BCCE Calendar & Deadlines

These dates and specifics are subject to change.

Friday, March 1, 2019 Posted on the 26th BCCE Website: Symposia and Workshop Proposal Description and Rules for Presenters, Presiders, Organizers and Facilitators
Friday, March 29, 2019 ACS MAPS Website opens for Symposia Proposal Submissions and for Workshop Proposal Submissions
March 31 to April 2, 2019 26th BCCE Organizers at the Spring ACS National Meeting in Orlando
Monday, April 1, 2019 Exhibit Registration and Sponsorship Opportunities posted on the website
July 21 to 24, 2019 26th BCCE Organizers at 2019 ChemEd Meeting at North Central College, Naperville, IL
Friday, August 23, 2019 Symposia Proposals (submitted to MAPS) Deadline for Symposia to be include in the BCCE Call for Abstracts and to be listed in the Journal of Chemical Education article
  Workshop Proposal (submitted in MAPS) Deadline to have the workshop posted in the Early Program Guide on 26th BCCE Website
September 10 to 27, 2019 Program Chairs review Symposium Proposals in MAPS
Workshop Chair reviews Workshop Proposals in MAPS
Thursday, October 3, 2019 Program Chairs and Workshop Chair MAPS Training I - ACS
October 3 to 13, 2019 Program Chairs work Symposium Proposals into BCCE Program
Workshop Chair reviews Workshop Proposals into BCCE Program
October 15 to November 10, 2019 BCCE Program Chair reviews Symposium and Workshop Proposals
Monday, November 18, 2019 Program Chairs notify Organizers of Acceptance of Symposium
Workshop Chair notifies Workshop Leaders/Organizers of Acceptance of Workshops
Sunday, December 1, 2019 Program Chairs final confirmation of all Symposia and all Workshops to be listed in MAPS and the website for the 26th BCCE
Monday, January 6, 2020 ACS MAPS 26th BCCE Abstract Submission Opens
  26th BCCE Early Symposia Program and Workshops Posted on the BCCE Website
  26th BCCE Website opens for Early Registration and On-Campus Housing
Monday, February 17, 2020 Incomplete Abstract Notices sent to Submitters
Monday, February 24, 2020 ACS MAPS 26th BCCE Abstract Submission Closes
Monday, February 24, 2020 BCCE Symposium Organizer MAPS Training II – ACS Program Chairs also attend the Symposium Organizer MAPS Training II
Monday, March 2, 2020 Symposium Chairs, General Papers Chair, Poster Chair begin organizing Symposia in MAPS (Workbook available in The Box)
Program Chairs have access to MAPS
March 22 to 24, 2020 26th BCCE Organizers at Spring ACS National meeting in Philadelphia
Monday, March 30, 2020 Symposium Chairs, General Papers Chair, Poster Chair Program Deadline in MAPS (Workbooks due in The Box)
Thursday, April 9, 2020 Last day for Exhibitors to reserve space in the Program Book
Last day for Exhibitors to cancel with $50 Cancellation Fee
April 20 to 21, 2020 Symposium Chairs notify Presenters of Acceptance to their Symposium
  General Papers Chair notify Presenters of Acceptance to Sessions
  Poster Chair notify Presenters of Acceptance to Poster Sessions
Tuesday, April 21, 2020 Outline of Conference Program and Schedule available on the 26th BCCE Website
Wednesday, April 29, 2020 Program Chairs & Workshop Chair - Final Program and Session Schedule due to the 26th BCCE Program Chair
Friday, May 1, 2020 Advance Registration Closes 
Saturday, May 2, 2020 Regular Registration Begins
Monday, May 4, 2020 Workshop Leaders notified of room, day and time of Workshops
Symposia Chairs notified of day and time of Symposia General Papers Chair notified of day and time of General Papers
Poster Chair notified of day and time of Poster Sessions
Friday, May 8, 2020 Last day for Exhibitors to cancel with $150 Cancellation Fee - no refunds after this date
Wednesday, May 13, 2020 ACS MAPS 1st scheduling notices sent to Presenters and Workshop Leaders: day and time of Sessions
Friday, May 22, 2020 Documents /Safety Agreements due to OSU
Written Workshop Plans for "Wet Chem" Workshops due to OSU
Chemistry Lecture Demonstration Plans due to the ChemDemo Chair
Computer Workshop Leaders must have software and licenses to Workshop Chair
Wednesday, June 17, 2020 ACS MAPS 2nd Scheduling Notices Sent to Presenters: day and time of Sessions
Wednesday, June 17, 2020 Workshop Leaders receive Preliminary Participant Rosters
Friday, June 19, 2020 Regular Registration Ends
Saturday, June 20, 2020 Late/On-Site Registration Begins
Monday, June 22, 2020 Workshop Leaders must have final AV Requests submitted to OSU
First day to begin accepting Workshop Materials at OSU
Monday, July 13, 2020 Last day to receive Workshop Materials at OSU
Tuesday, July 14, 2020 Begin receiving Exhibitor Materials at OSU
Friday, July 17, 2020 Last day to receive Exhibitor Materials at OSU
Friday, July 17, 2020 BCCE Registration Desk open 1pm-5pm
  Workshop Leaders receive Participant Rosters at the Registration Desk/Computer
Workshop Leaders test computer images 1pm-4pm
  Workshop/Demo Preparation Labs available 1pm-4pm
  Required Laboratory and Lecture Demonstration Safety Rules Meeting at 4pm (Session A)
Saturday, July 18, 2020
Day #1
BCCE Registration Desk open 9am-5pm
  Workshop/Demo Preparation Labs available 9am-4pm
  Desk/Computer Workshop Leaders test computer images 1pm-4pm 
  Workshop Sessions 1pm-4:30pm
  Symposia Sessions (TBD) afternoon
  REQUIRED Safety Sessions and Rules Meeting for Workshop Leaders and Chemical Demonstrators at 4pm (Session B)
Sunday, July 19, 2020
Day #2
Workshop and Symposia Morning and Afternoon Sessions
  Workshop/Demo Preparation Labs available 9am-4pm    
  DivCHED BCCE meets at 9am (open session)
  Symposia Sessions morning and afternoon
  REQUIRED Safety Sessions for Workshop Leaders and Chemical Demonstrators at 4pm (Session C)
  6pm-9pm Exhibits
  Keynote Address begins at 5:30pm
  Grand Reception 6:30pm-9pm
Monday, July 20, 2020
Day #3
Early morning 5K Fun Run
  Workshop and Symposia Morning and Afternoon Sessions
  11:15am PLENARY SPEAKER
  Workshop/Demo Preparation Labs available 9am-4pm
  REQUIRED Safety Sessions for Workshop Leaders and Chemical Demonstrators at 4pm (Session D )
  8am-7pm Exhibits
  5pm-7pm Poster Session I and Ice Cream Social sponsored by JCE and 2YC3
Tuesday, July 21, 2020
Day #4
Workshop and Symposia Morning and Afternoon Sessions
  11:15am PLENARY SPEAKER
  Workshop/Demo Preparation Labs available 9am-4pm
  REQUIRED Safety Sessions for Workshop Leaders and Chemical Demonstrators at 4pm (Session E)
  8am-7pm Exhibits
  5pm-7pm Poster Session II and Willamette Valley Micro-Brews, Craft Beers and Wineries Social
Wednesday, July 22, 2020
Day #5
Workshop and Symposia Morning and Afternoon Sessions
  8am-3pm Exhibits
  11:15am PLENARY SPEAKER
  Workshop/Demo Preparation Labs available 9am-4pm
  REQUIRED Safety Sessions for Workshop Leaders and Chemical Demonstrators 4pm (Session F)
  Al D. Hyde and the Key Tones (Stage, Lighting and Pro-Sound Set-Up 9am
Band Equipment and Band members arrive at stage at 1pm-2pm
Band Equipment set-up 1pm-3pm
Sound Check 4pm-5pm
  Gates Open at 6pm Picnic and Social, ADHKT Band plays 7pm-10pm (Pack-Up 10pm-12am)
Thursday, July 23, 2020
Day #6
Workshop and Symposia Morning Sessions only
  Workshop Leaders must submit all Reimbursement Requests by 12pm at the OSU/BCCE Conference Office (Wells Fargo Room – The LaSells Stewart Center)
  9am 26th BCCE Organizing Committee Transition Meeting with 27th BCCE Organizing Committee (invitation only)