Submit Proposals

PLEASE READ ALL OF THE FOLLOWING INFORMATION BEFORE SUBMITTING A SYMPOSIUM PROPOSAL or WORKSHOP PROPOSAL

The conference will be held on the beautiful campus of Oregon State University in Corvallis, Oregon from July 18 through July 23, 2020. The 26^th BCCE, like its predecessors, is designed to provide you with opportunities for interacting with chemistry instructors of all levels in formal and informal settings. There will be a mixture of plenary lectures, symposia, workshops, chemical demonstrations, poster sessions, exhibits and tours of chemistry research areas. A highlight of the conference is an outdoor musical performance by Al D. Hyde and the Key Tones, a classic rock-n-roll band comprised of all chemistry educators, on Wednesday evening July 22.

The organizers are seeking to recruit programming that appeals to a variety of chemistry educators and science educators with a range of backgrounds and experience in chemistry and pedagogy. At this point we are seeking symposia organizers and workshop facilitators to submit titles and descriptions of their symposium and workshop. We are looking for symposia and workshops to address topics related to chemical education, K-16. We will have programming for college and pre-college instructors. The theme of our conference is “Chemistry is Paramount”. The Division of Chemical Education of the ACS provides oversight and mentorship for the Biennial Conferences on Chemical Education.

The 26^th BCCE program committee is dedicated to serving the needs of the participants of the BCCE and the objectives of the ACS Division of Chemical Education. Certainly, the numerous symposia and workshops at the BCCE serve as the foundation of the conference. We are counting on our colleagues to volunteer to organize a symposium or workshop for the BCCE. You can organize a symposium where the presenters are "by invitation only", or you can organize an open symposium and consider abstracts submitted by any participant. If you have an idea for a symposium/workshop, but you do not want to organize it, then you may submit the idea and discuss the situation with one of the 26^th BCCE program co-chairs. One does not need to be a member of the American Chemical Society and or the Division of Chemical Education to serve as a symposium organizer, symposium presider, workshop facilitator, or presenter at the 26^th BCCE. All symposium and workshop proposals are submitted on-line through the ACS MAPS. You do not need to be a member of ACS to use MAPS, but you do have to register within MAPS.

Here is the basic information required for a symposium proposal that is submitted to the ACS MAPS system:

• Title of the symposium/workshop:
• Brief description of the purpose of the symposium/workshop:
• Audience: college, high school, elementary/middle school, general audience or any combination
• Organizer: name, institution, address, phone number, e-mail address
• Presider: name, institution, address, phone number, e-mail address
• Potential restrictions (if any): number of presenters, day, type of room, lecture demonstration facilities, multimedia needs, etc.
• Potential problems (if any):

Your proposal will be automatically forwarded to Thomas Greenbowe, University of Oregon, 26^th BCCE program chair. A 26^th BCCE program co-chair will review your proposal and decide as to whether to accept, reject, or amend it.

Duties and Responsibilities of an Organizer of a Symposium (or a Workshop Organizer/Facilitator) Before the BCCE

As the organizer of a symposium, you are responsible for contacting at least 4 individuals who have expertise with the topic of your symposium and are planning to attend the BCCE. Usually, one or two will agree to be a presider at your symposium. If you are running a "by invitation only" symposium, you need to contact as many individuals as needed in order to have enough speakers for your symposium.

When you submit a proposal for a symposium, either you or someone you designate will need to serve as the "presider" of the symposium. As the organizer of a symposium, you can assume the duties of the presider or you can split the duties of the presider with someone else if you have both a morning and an afternoon session. The presider can be one of the presenters of your symposium, as long as you contact that person and that person’s name and institution is submitted as part of your proposal. If the symposium has more than one session, the organizer can elect to have multiple presiders. Workshop organizers need to list the primary and secondary facilitators.

A symposium that has 4 presenters will be scheduled as a half-session; 8 presenters will be scheduled as a half-day session. If you have 16 presenters, the symposium will be scheduled as a whole day symposium. If your proposal is accepted, then you are expected to work to organize the symposium through the ACS MAPS system. You are also expected to attend the 26^th BCCE and contribute to the organization or presiding and greeting of presenters. If you have difficulty in identifying a presider, then the 26^th BCCE program co-chairs will step-in and designate one of your speakers as a presider or designate one the of the Al D. Hyde and the Key Tones’ musicians or vocalists as a presider.

After the "Call for Papers" is published and mailed to members of the Division of Chemical Education and the participants begin to register and submit abstracts on-line, you will have access (electronically) to the abstracts submitted to your symposium via the ACS MAPS system around March 9, 2020. There will be two MAPS WebX training sessions available to BCCE symposia organizers prior to March 9, 2020.

Symposia organizers will need to send reminders to all the presenters who agreed to present to be certain their abstracts are submitted by the deadline. You can identify individuals who have expertise in the area of your symposium topic through several venues:

1. Review who has published papers on your topic in the Journal of Chemical Education, Journal of College Science Teaching, Chemical Education: Research & Practice, International Journal of Science Education Research, Journal of Research in Science Teaching, etc.
2. Review the abstracts of individuals who have presented papers on your topic at regional or national meetings of the American Chemical Society. Attend a regional or national ACS meeting and see who is presenting papers on your topic.
3. Ask someone in the ACS Division of Chemical Education for recommendations as to who is doing high quality work in the area of your symposium.

As the organizer of a symposium, you need to inform your presenters that the 26^th BCCE committee will NOT pay registration fees, travel, lodging, etc. In addition, please make a special effort to impress upon your presenters that although Thomas Greenbowe is the 26^th BCCE program chair, he is a faculty member at the University of Oregon, Eugene, Oregon and the location of the 26^th BCCE is at Oregon State University in Corvallis, Oregon.

Symposium and workshop organizers, presiders and speakers do not receive any discounts or free rides at any BCCE. What you do get is a venue for presenting your work in front of your colleagues. Every faculty member or instructor needs to show contributions to professional development and the BCCE is a great place to do this. Symposium/workshop organizers, presiders and speakers receive our thanks and the satisfaction of knowing you have contributed to advancing the state-of-the art of chemical education.

You must also inform the potential presenters of the restrictions on the number of papers they can personally present at a BCCE. The rules are posted on the 26^th BCCE website. Essentially, an individual may personally present any combination of two papers, workshops and/or posters (The Rule of Two). You may be listed as a secondary co-author on as many workshops, papers and posters as you choose.

As a symposium/workshop organizer you may personally be involved in organizing four things at the 26^th BCCE: two symposia and two workshops, three workshops and one symposium, or three symposia and one workshop, etc., (The Rule of Four). An organizer does the advance work or organizing prior to the BCCE.

A symposium presider may be personally listed as presiding of a maximum of three symposia at the 26^th BCCE (The Rule of Three). If you are presiding for the morning and afternoon sessions of the same symposium, the morning and afternoon session on the same day counts as one presiding session.

When your name is listed as a secondary co-author, a co-symposium or workshop organizer, presider and presenter there is no guarantee that the organizers of the BCCE will be able to create a schedule devoid of conflicts. With respect to the issue of scheduling people who are facilitating, presenting and presiding at the BCCE, your Loxodonta number must not exceed 8.7. The explanation, rules and formula for this number are posted on the 26^th BCCE website.

After the abstract deadline, you will use MAPS to identify who has submitted abstracts to your symposium. MAPS will be available to symposium/workshop organizers on March 9, 2020. You need to decide on the order of the presentations and use MAPS to order the speakers in your symposium. You should review each presenter's request for equipment and materials and check with the program committee to see if we are able to meet these requests. You serve as a middle person and negotiator. MAPS closes for symposium organizers to order their speakers and assign presiders on March 30, 2020. As an organizer you have 21 days in March to work in MAPS.

Next, you need to check your line-up with the 26^th BCCE program co-chairs and receive permission to officially inform the presenters that their abstracts have been accepted. You will be informed of the day and time of your symposium or workshop around April 29, 2020. We know and appreciate the fact that you have volunteered your time and effort to organize a symposia/workshop at the 26^th BCCE. For being the organizer of a symposia/workshop, you have your name published in the 26^th BCCE program, the right to list organizing the symposium or workshop on your c.v., and you receive a thank you from us. You will also receive thank you notes and cards from the presenters and some of the participants.

As the 26^th BCCE approaches, you should encourage your presenters to register for the meeting and for housing before the deadlines. Finally, about a week before the BCCE, e-mail your presenters and say you look forward to meeting them at the 26^th BCCE in Corvallis, Oregon on the campus of Oregon State University.

If you do not get on-line and into MAPS and organize your symposium by the deadline of March 30, 2020 you will have failed to fulfill your duties and responsibilities as a symposium organizer. This means someone else will have to organize your symposium. Unfortunately, this means you cannot claim credit for organizing the symposium since you did not do so. Failure to organize your symposium in MAPS on time, will result in the 26^th BCCE Program Chair removing your name as the organizer of the symposium and appointing someone else – perhaps a speaker in your symposium or one of the of Al D. Hyde and the Key Tones’ musicians or vocalists as the organizer of the symposium.

Duties of the Presider of a Symposium or Workshop Facilitator at the BCCE

When you are at the BCCE, as the presider of a symposium or a workshop facilitator, you are responsible for picking up your presider packet of information when you do your check-in registration on campus. You should visit the room in which the symposium/workshop is scheduled ahead of time and check it out to see that it has all of the equipment you requested for the symposium/workshop. You need to arrive early at this room on the day of the symposium/workshop and check all the presentation equipment. Greet the presenters or participants as they arrive. Introduce yourself and introduce the presenters to each other (if they do not already know each other). You are responsible for starting and ending your symposium or workshop on time. Usually, in a symposium the organizer or the presider presents a brief introduction and closing. As a presider you are responsible for keeping the speakers within their time limit, for having the speakers start their talk on time as published in the 26^th BCCE program, and for announcing any speakers who have cancelled at the last minute. You may not change the times or order of the presentation of speakers. At the end of each presentation, you moderate a short 2 to 4 minute discussion session (if there are 2 to 4 minutes until the next person talks). This involves, selecting individuals who wish to ask the speaker questions. As a presider, you may not start a paper early if the previous speaker finishes early or if the previous speaker has cancelled.

Usually, there is a short 20 minute break scheduled every two hours or so. The presider or facilitator is responsible for counting the number of people who are attending the symposium or workshop and reporting this number on a 26^th BCCE attendance form. We do this head count two or three times during the morning and two or three times during the afternoon.

If anything goes wrong that needs to be fixed, please ask one of the room monitors or BCCE student workers for assistance. If they cannot fix the issue immediately, they will contact one of the 26^th BCCE staff or technicians. If anything goes wrong that is not going to be fixed soon - for example the power goes out, there is a tsunami, a volcanic eruption, an earthquake, or fire-alarm, etc. you need to make a wise decision about what to do. The organizers will send around a general status message to all presiders and workshop leaders if there is a major disruptive event.

SYMPOSIUM/WORKSHOP MAPS SUBMISSION Due Dates

By clicking and submitting a symposium or workshop proposal on MAPS, the organizers of the 26^th BCCE assume that you have read and agree to the duties of a symposium organizer and or workshop organizer:

26^th BCCE Symposium & Workshop DEADLINES

Symposium and workshop proposals close - September 16, 2019

Abstract submission begins - January 6, 2020

Abstract submission close - February 24, 2020

MAPS opens for symposium/workshop organizers - March 9, 2020

MAPS closes for symposium/workshop organizers - March 30, 2020

DivCHED Rule on Recordings at the 26^th BCCE, July 2020

1) The use of any device to capture, stream, upload or rebroadcast speakers or presentations to any public media site or network is strictly prohibited without the express written consent of the Division of Chemical Education.

2) Unless expressly prohibited by the symposium organizer or presenter, cameras, camera phones and tablet cameras may only be used to:

• capture images of presenters and other participants at the end of presentations with appropriate permissions of those photographed
• capture images used in note taking apps as long as the notes are for personal use and are not shared with any other individual or posted on any electronic or hard copy sites

3) Any other use is strictly prohibited at all official ACS meetings and events without the express written consent from the ACS.

Please respect the authors’ copyrights and intellectual property.